The Covid-19 pandemic has certainly changed the way we work. As more of us are working from home, it is important for companies to have a solution to help co-workers get connected and stay productive. It is no longer sufficient to just rely on the basic Gmail, Calendar, Docs and Drive products that Google is offering. By upgrading to G Suite, your company's productivity and efficiency can be increased immensely. In other words, by using G Suite your company will be potentially be unlocking opportunities to be more profitable in the long run.
With G Suite, you can accelerate transformation in your company and promote positive cultures of collaboration while at the same time empower your workers to work independently. As remote working is getting increasingly prevalent, it makes perfect sense to use G Suite to help company to be even more efficient and productive despite the existing geographical barriers. Since a lot of us are very familiar with Google products already (Gmail, Calendar, Docs, Drive etc), upgrading to G Suite will be seamless and easy for a lot of workers. In other words, G Suite will bring a lot of benefits for your company and your employees.
8 Ways G Suite Can Increase Productivity For Your Company
1. Leverage on ingenious Artificial Intelligence and Machine Learning
G Suite has been trusted by millions of businesses thanks to its intuitive and ingenious Artificial Intelligence and Machine Learning. Both the Artificial Intelligence and Machine Learning are fully integrated throughout G Suite which in turn will operate like your very own personal assistant. Hence, a lot of your tasks like scheduling meeting in Calendar or composing an email will be easier and faster. You will definitely appreciate the incredulous responsive suggestion and feedback that seem to know you so well. In other words, G Suite is your clever, resourceful and perceptive assistant that can help you to complete your work faster and more accurately-thus ramping up your productivity and efficiency.
2. Remote Working Is Now Easier
The pandemic has sent shockwave all over the world, reminding businesses that they need to evolve in order to survive. More precisely, businesses which cannot adapt to remote working will be losing and ultimately become obsolete. G Suite will allow live, real-time discussions among co-workers without the need to be physically present in a meeting. By using G Suite, companies can host virtual meetings conveniently using Google Meet. Present your slides, documents, videos or anything imaginable during your meeting. You can even share files and make annotations during your meetings like you would in your normal meetings. Since Google Meet, Gmail and Calendar are all interconnected (of course), scheduling a meeting is as easy as ABC. No one will be left behind as everyone will be getting the notifications right in their mailbox.
3. Use G Suite on Any Device
One of the main benefits of using G Suite is the ability to use it on any devices. Have a sudden meeting but your laptop is not with you? No worries as you just need your smartphone that is already connected to G Suite. Your main work desktop has broken down? Fret not! Just connect your tablet or your smartphone to your G Suite account and you can continue to work on your projects and have meetings with your colleagues. Yes, you can use Google Docs, Google Slides and Google Sheets on literally any devices. Essentially, G Suite's compatibility across multiple devices and operating systems allow you to work with your colleagues easily. It also means that companies do not need to spend money on expensive laptops or other devices for employees. As the saying goes, "A penny saved is a penny earned" and G Suite can help businesses to save a lot of unnecessary cost.
4. Real-time Editing, Planning & Collaboration
Regardless of your location and difference in time zone, you can efficiently collaborate with anyone in your team(s). Taking advantage of the Google Office Suite, you can make edits in real time which will automatically be saved in the Drive (Cloud) for other team members in the group to work on. So no more sending endless number of emails to each other to get the latest version of the edited documents. On top of that by using G Suite to create Team Drives, you can limit the sharing of links to the documents that only a group of your colleagues including you are working on. Hence you can effectively work on different projects at the same time with minimal effort. This goes to show that G Suite can help your employees to be more productive and efficient.
5. Drive & Vault To Turbocharge Your Productivity
By using both Google Drive and Vault, you can search for any information in your company database easily without any effort. Both Drive and Vault are 2 valuable repository tools that will allow you to any files that you need in no time. So no more wasting your time browsing through endless number of files to search for what you want. You might ask what is the difference between Google Drive and Google Vault. Files in Google Drive can still be edited while while the Vault is meant to store your completed documents, emails and even chat messages. Both these eDiscovery tools are available in web version, meaning that you can access you files anytime, anywhere.
6. G Suite Marketplace
Another nifty feature of upgrading to G Suite is its ability to be expanded. If you are looking for a tool that is missing for your work, just head over to G Suite Marketplace to search for any third party apps and tools that you need. In other words, by adding any apps and tools from the G Suite Marketplace you can revamp and customize your digital workplace to make it work for you. From Trello to Mavenlink Project, these add-ons from G Suite Marketplace will definitely streamline your working experience, boosting productivity and efficiency.
7. Proactive Data Security
As everything is stored online, you do not need to worry about your company's server being hacked or compromised. G Suite will store all your important data be it documents, presentations and PDFs just to name a few in Google Data Centers all over the world. Essentially it means if one of the servers fail to respond, your save data will remain secured and intact. The best part is, you can still have access to all your information since it is scattered around the world in different servers. On top of that you do not need to be worried about account hijacking as Google employs 2-factor authentication to confirm your identity to provide access. Hence, you will not be bothered by any downtime nor cyberattacks to focus on your work. This spells for total peace of mind and more importantly productivity.
8. Stress-free Maintenance
When your business uses G Suite, you will not have to worry about keeping your hardware and software updated anymore. Designed to be maintenance-free, G Suite can be used immediately by anyone in your company. You do not need to rake your brains, thinking about costly hardware and software upgrades that will cost you a fortune. The best part is, you do not need to fork out extra expenditure monthly just to hire a tech team to fix anything. By just paying an affordable monthly fee to G Suite, your business (and you) can be stress-free. If you really need extra support, there will be 24/7 email, chat and even phone support from a real person. G Suite will maintain everything for you while you focus on your work.
The fact that more and more businesses are using G Suite shows it is a reliable solution for companies to ramp up their productivity and efficiency. By taking advantage of the benefits of using G Suite, your company can not only grow and expand, but also save a lot of cost in the long run. Your employees will be able to perform more productively and efficiently in many ways. Local businesses who want to upgrade to use G Suite, do get in touch with our very own reliable Malaysian G Suite Reseller. Likewise companies in Singapore can also switch to G Suite by getting in touch with trusted Singapore G Suite exclusive partner that can help your transition to G Suite. Rest assured that effective education training will be provided to fast track you and your employees to be familiarized with G Suite in no time.